Data Practice Management

Anoka Technical College adheres to the federal and state laws and to the Minnesota State college's and universities system board policies regarding data management, computer and technology use and data privacy. The information below is not intended to offer legal advice, but rather give supervisors an overview and resources to more information.

Data Use Laws and Rules

Family Education Rights and Privacy Act is a Federal law that protects the privacy of student education records.
Minnesota Data Practices Act is state law that "establishes a presumption that government data are public and are accessible by the public for both inspection and copying unless there is federal law, a state statute, or a temporary classification of data that provides that certain data are not public" (Subd. 3).
Minnesota Code of Ethics for employees in the Executive Branch sets rules that regulate the use of data for all executive branch state employees.
Minnesota State Acceptable Use of Computers and Information Technology Resources* policy and procedures define the scope of technology in safe guarding and use of data.
Minnesota State Employee Code of Conduct* is the ethical context for information use for MnSCU employees.
Anoka Technical College Computer and Network Use* policy defines college specific policy with regards to technological use of data.
Anoka Technical College Copyright* policy provides the scope for duplicating materials for use on campus.

*All policies are subject to laws regarding non-discrimination.

Available Training

All Anoka Technical College employees are required to take the Data Practices training offered through D2L. Human resources will identify employees that need to complete this training and notify appropriate supervisors.

Supervisors must complete the following steps:

Register employees in the D2L system by submitting a work order to the Information Technology department.
Register employees in the Data Practices class by submitting a work order to Information Technology department.
Provide employee with time to complete the training during work hours.
Send an e-mail to Human Resources when the employee has completed the training.

Quick Reference

Determining what information is private or public can be a difficult task. We have put together a quick reference from MnSCU resources. Information that is involved in an active investigation is deemed CONFIDENTIAL as determined by the Office of the Chancellor Legal Counsel.

Public Information	Private Information
Employee name	Social Security Numbers
Employee job title & descriptions	Trade Secret or Intellectual Property
Employee work location & phone number	Individual demographics such as: age, race, ethnicity, gender, citizenship, visa status, disability status or veteran status
Employee ID number	Personal medical information
Employee salary, gross pension, value and nature of benefits, time sheets	Student grades, courses, class schedule
Employee education and previous work experience	Student worker information
Employee first and last employment dates	Library use information
Employee honors and awards	Parking lease information
Existence and status of employee complaints	Student discipline records
Terms and settlements of employee disputes	Student educational services received
Employee final disposition and discipline	Student test scores
Existence and status of employee complaints	Student discipline records
Terms and settlements of employee disputes	Student educational services received
Employee final disposition and discipline	Student test scores
Student name	Student admissions and financial aid information
Student directory information unless student requests suppression	Employee performance evaluations
Financial data on public sponsored projects	Computer data, MN Stat 13.15
Course offerings	Security data, MN Stat 13.37
Invoices and purchase orders
Budgets
Statistical data that does not identify an individual