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Data Practice Management

Anoka Technical College adheres to the federal and state laws and to the Minnesota State college's and universities system board policies regarding data management, computer and technology use and data privacy. The information below is not intended to offer legal advice, but rather give supervisors an overview and resources to more information.

Data Use Laws and Rules

Family Education Rights and Privacy Act is a Federal law that protects the privacy of student education records.
Minnesota Data Practices Act is state law that "establishes a presumption that government data are public and are accessible by the public for both inspection and copying unless there is federal law, a state statute, or a temporary classification of data that provides that certain data are not public" (Subd. 3).
Minnesota Code of Ethics for employees in the Executive Branch sets rules that regulate the use of data for all executive branch state employees.
MnSCU Acceptable Use of Computers and Information Technology Resources* policy and procedures define the scope of technology in safe guarding and use of data.
MnSCU Employee Code of Conduct* is the ethical context for information use for MnSCU employees.
Anoka Technical College Computer and Network Use* policy defines college specific policy with regards to technological use of data.
Anoka Technical College Copyright* policy provides the scope for duplicating materials for use on campus.

*All policies are subject to laws regarding non-discrimination.

Available Training

All Anoka Technical College employees are required to take the Data Practices training offered through D2L. Human resources will identify employees that need to complete this training and notify appropriate supervisors.

Supervisors must complete the following steps:

  1. Register employees in the D2L system by submitting a work order to the Information Technology department.
  2. Register employees in the Data Practices class by submitting a work order to Information Technology department.
  3. Provide employee with time to complete the training during work hours.
  4. Send an e-mail to Human Resources when the employee has completed the training.

Quick Reference

Determining what information is private or public can be a difficult task. We have put together a quick reference from MnSCU resources. Information that is involved in an active investigation is deemed CONFIDENTIAL as determined by the Office of the Chancellor Legal Counsel.

 Public Information
  Private Information
 Employee name
  Social Security Numbers
 Employee job title & descriptions
  Trade Secret or Intellectual Property
 Employee work location & phone number  Individual demographics such as: age, race, ethnicity, gender, citizenship, visa status, disability status or veteran status
 Employee ID number
  Personal medical information
 Employee salary, gross pension, value and nature of benefits, time sheets  Student grades, courses, class schedule
 Employee education and previous work experience  Student worker information
 Employee first and last employment dates  Library use information
 Employee honors and awards  Parking lease information
 Existence and status of employee complaints  Student discipline records
 Terms and settlements of employee disputes  Student educational services received
 Employee final disposition and discipline  Student test scores
 Existence and status of employee complaints  Student discipline records
 Terms and settlements of employee disputes  Student educational services received
 Employee final disposition and discipline  Student test scores
 Student name  Student admissions and financial aid information
 Student directory information unless student requests suppression  Employee performance evaluations
 Financial data on public sponsored projects  

Computer data, MN Stat 13.15
 Course offerings  Security data, MN Stat 13.37
 Invoices and purchase orders  
 Budgets  
 Statistical data that does not identify an individual