Policy 2.7: Satisfactory Academic Progress

Click here for PDF.

Policy Statement

Anoka Technical College and the Minnesota State Colleges and Universities (MnSCU) Board Policy 2.9.1, in compliance with federal and state regulations, require that all students maintain satisfactory academic progress toward the completion of a degree, diploma, or certificate in order to be eligible to receive financial aid (including Federal and State work study, loans, grants, and some scholarships) and remain in good academic standing and continue their enrollment. The purpose of this requirement is to encourage all students to progress steadily at a reasonable rate toward graduation.

Grades, academic forgiveness, audits, consortium agreements, remedial/developmental courses, repeats, transfer credits, common market, and credit by examination are subject to satisfactory academic progress regardless of changes to program majors or subsequent degree pursuits.

Definitions

Good academic standing - students must maintain a 2.0 cumulative grade point average and successfully complete 67% of all credits attempted to remain in good academic standing.

Academic eligibility - students must maintain a 2.0 cumulative grade point average and successfully complete 67% of all credits attempted to maintain their academic eligibility.

Financial aid eligibility - students must maintain a 2.0 cumulative grade point average and successfully complete 67% of all credits attempted to maintain their financial aid eligibility.

Evaluation period – one academic term in which a student is enrolled. Satisfactory academic progress is determined within 7 business days of the end of each academic term.

Satisfactory Academic Progress Standards (SAP)

  1. Cumulative Grade Point Average (GPA): The grade point average (GPA) calculation is based on Anoka Tech and consortium coursework. Students must maintain a 2.0 GPA.
  2. Percentage of Credits Completed: Based on total credits attempted and completed. Students must complete 67% of all credits attempted.
  3. Maximum Time Frame: Credits attempted at Anoka Tech and credits accepted from other institutions are counted for determining this standard. The maximum allowable timeframe for financial aid recipients to complete an academic program is 150% of the published credit length of the program of study.

If at any point it is determined that a student will not be able to finish the required courses to graduate from their program within the 150% timeframe, financial aid eligibility will be terminated immediately.

Maximum timeframe calculation applies to all students and all credits regardless of major.

Up to 30 developmental credits shall be excluded from maximum time frame calculations.

Failure to Meet SAP:

Warning: Students who do not maintain good academic standing (as defined above) are placed on warning. Students on warning are allowed to register and receive financial aid.

Suspension: Students on warning who do not meet either the cumulative progress standards or GPA will be suspended. Suspended students are unable to register or receive financial aid unless an appeal and contract for academic success are approved. Students on academic suspension from another MnSCU institution must appeal to Anoka Technical College.

Financial Aid Suspension of student for other reasons:

  1. Suspension for maximum time frame failure. If at the end of the evaluation period a student has failed to meet the institution's standard for measurement of maximum time frame, the institution shall suspend the student from financial aid eligibility immediately upon completion of the evaluation.
  2. Suspension for extraordinary circumstances. Institutions may immediately suspend students from financial aid eligibility in the event of extraordinary circumstances, including but not limited to previously suspended and (reinstated) students whose academic performance falls below acceptable standards during a subsequent term of enrollment; students who register for courses, receive financial aid and do not attend any classes; and students whose attendance patterns appear to abuse the receipt of financial aid.
  3. Suspension for inability to meet program requirements within the maximum time frame. If at the end of any evaluation period the institution determines that it is not possible for a student to raise her or his GPA or course completion percentage to meet the institution's standards before the student would reach the end of the program for which he or she is receiving financial aid, the institution shall suspend the student from financial aid eligibility immediately upon completion of the evaluation.

Appeals

Any student who has been academically suspended from Anoka Tech and/or has been denied financial assistance has the right to appeal based on unusual or extenuating circumstances. A written appeal and contract for academic success should be submitted to the Office of Records and Registration prior to the start of the semester in which the student would like to return. Some examples of acceptable reasons may be:

• Documented death of a close relative

• Documented personal illness, hospitalization or injury

• Military leave

 

Appeals must be submitted in on a form (Satisfactory Academic Progress Appeal) available online at http://www.anokatech.edu/current_students/help/forms/Index.html and must be returned to the Office of Records and Registration. The Satisfactory Academic Progress Appeal Committee will approve or deny all appeals prior to the start of each semester. 

Denials

  • Any student whose appeal was denied by the Satisfactory Academic Progress Appeal Committee has the right to appeal this denial to the Dean of Student Affairs.
  • Request for appeal to the Dean of Student Affairs must be made in writing within 10 business days of the date of the denial letter.
  • The Satisfactory Academic Progress Appeal form is available online at http://www.anokatech.edu/current_students/help/forms/Index.html  and must be returned to the Dean of Student Affairs.
  • Appeal results from the Dean of Student Affairs are final.

Appeal results do not supersede some program or course specific eligibility requirements.

The results of an appeal will be sent to the email addresses on file with the college.

Probation:
A student who has successfully appealed shall be placed on academic and financial aid probation for one evaluation period. If at the end of the next evaluation period, a student on probation status:

  1. Has met the College’s cumulative grade point average and completion rate standards, the student shall be returned to good standing.
  2. Has not met the College’s cumulative grade point average and completion rate standards but has met the conditions specified in his/her academic plan (including a 2.5 GPA and 100% completion rate for the term), the student shall retain his/her financial aid for a subsequent evaluation period.
  3. Has not met the College’s cumulative grade point average and completion rate standards and has also not met the conditions specified in his/her academic plan, the student shall be re-suspended upon completion of the evaluation.

Regaining Eligibility
A student whose academic eligibility has been suspended may continue at the College after an appeal and contract for academic success has been approved. In this case, the student remains on probation.

 

A student whose financial aid eligibility has been suspended may regain their eligibility only through the College’s appeal process or when they are again meeting the College’s academic eligibility standards.  Neither paying for classes out of pocket, nor sitting out a period of time is sufficient in and of itself to re-establish a student’s financial aid eligibility.

 

Additional Elements

Treatment of Grades. Courses for which a student receives a letter grade of A, B, C, D, P or S, are included in the calculation of cumulative credit completion percentage as courses successfully completed. Courses for which a student receives a letter grade of I, F, FN, FW, U, W, or Z will be treated as credits attempted but not successfully completed. Courses for which a student receives a letter grade of IP will not be treated as credits attempted.

Academic Forgiveness. Credits for which students have been granted academic forgiveness shall be recorded and retained so that they will count in credits attempted but will not be counted in GPA calculations nor will they be applied to graduation requirements. All attempted credits at Anoka Technical College are counted toward Financial Aid SAP.

Audited Courses. Audited courses will not be funded by financial aid and are not included in any financial aid satisfactory academic progress measurements.

Repeated Courses: For federal financial aid, students shall not be permitted to receive aid for more than one repetition of a previously passed (A, B, C, D, P, S) course unless the course was designed to be repeated. This does not apply to the Minnesota State Grant.


History:

11/2012: adopted
04/2016: updated to reflect best practice for max time frame and other clarifications